Moving Issues & Requirements
Below are major issues you will encounter when moving.
2 months prior to move
- Notifications of Move
- prepare and organize all the names and addresses of companies, or individuals you want to notify of your move using a new letterhead.
- Notifications should arrive at least a week before you move, and remember to highlight the appropriate effective date.
- Standard items needed
- (1)mailing labels; (2) presentation paper; (3) bank, checks, and deposit slips; (4) stationary ; (5) business cards; (6) envelopes of various sizes; (7) company brochures and literature
- Keeping the same logo and design;
- If you are using the same logo and design for your company, make sure that you get this done ahead of time. Printing alone can take one to two weeks.
- New logo or brand from outside firm;
- Plan at least four weeks before move. Add another two weeks to interview firms. This process will take a minimum of five to eight weeks to complete.
- Telecommunication Service
- It may take you a week or two to obtain quotes on services and costs of desired providers. You should call and order as soon as you decided on the type of service (DSL, T-1 or T-2 line, etc) and the actually date you need the service.
- Make sure that you know exactly how the building is wired before calling. By doing so, the delivery of your telephone service could not be delayed.
- Security System
- Decide if security system is needed and which companies to chose from.
Prior to move – One to two months
- Telecommunications installations dates should be confirm
- Order appropriate packing supplies
- Schedule for packing and moving
- Freight elevator at both building should be reserved.
- Choose moving companies. Start negotiating and make sure that the company you chose will be able to provide an insurance certificate.
- Notify your insurance agent of your move.
One month before move
- Move in and move out dates should be reconfirm
- Chosen moving company should have provided you their moving certificate already.
- Depending on the building, be prepare to provide them with your employee names for security purposes.
Day before moving
- Walk through new location to make sure that everything is set to go and nothing is damaged.
- Final confirmation calls
- Be sure to have keys to your new space from the Landlords already.
- Make sure that insurance coverage is in effect.
Day of Move 1. Review plan with moving company personnel. 2. Walk-through your former location to make sure that everything is cleaned up and that nothing is damaged during the move.
Topic:
- 2 months prior to move
- Prior to move-one to two months
- One month before move
- Day before moving